Privacy Policy

The Alness Community Association Ltd customer privacy notice This privacy notice tells you what to expect us to do with your personal information. •Contact details •What information we collect, use, and why •Lawful bases and data protection rights •Where we get personal information from •How long we keep information •How to complain Contact details Post 101-106 High Street, , , ALNESS, Ross-Shire, IV17 0SH, GB Telephone 01349 883005 Email alness@alness.com What information we collect, use, and why We collect or use the following information to receive donations or funding and organise fundraising activities: •Names and contact details •Addresses •Tax payer information (for Gift Aid purposes) •Gifts in wills •Visitors to our stores and website We collect or use the following personal information for research or archiving purposes: •Names and contact details •Addresses •Recorded images, such as photos or videos •Records of consent, where appropriate We collect or use the following personal information to comply with legal requirements: •Name •Contact information •Any other personal information required to comply with legal obligations •Health and safety information •Safeguarding information We collect or use the following personal information for dealing with queries, complaints or claims: •Names and contact details •Address •Information relating to health and safety (including incident investigation details and reports and accident book records) •Correspondence We also collect or use the following special category information for dealing with queries, complaints or claims. This information is subject to additional protection due to its sensitive nature: Lawful bases and data protection rights Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website. Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website: •Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access. •Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification. •Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure. •Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing. •Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing. •Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability. •Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent. If you make a request, we must respond to you without undue delay and in any event within one month. To make a data protection rights request, please contact us using the contact details at the top of this privacy notice. Our lawful bases for the collection and use of your data Our lawful bases for collecting or using personal information to receive donations or funding and organise fundraising activities are: •Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. •Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability. •Public task – we have to collect or use your information to carry out a task laid down in law, which the law intends to be performed by an organisation such as ours. All of your data protection rights may apply, except the right to erasure and the right to portability. Our lawful bases for collecting or using personal information for research or archiving purposes are: •Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. •Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are: oCollected and collating personal information in cases where an individual has asked The Alness Heritage Centre to help trace genealogy data that may be in the archives of the Alness Heritage Centre. For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above. Our lawful bases for collecting or using personal information to comply with legal requirements are: •Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability. Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are: •Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. •Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability. Where we get personal information from •Directly from you How long we keep information Under the GDPR, data must be kept only as long as necessary for its original purpose. The retention period varies based on legal requirements, data processing purposes, industry standards, and business needs. For details on how long we store your personal information or the criteria used to determine this, please contact us using the provided details. How to complain If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice. If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO. The ICO’s address: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Helpline number: 0303 123 1113 Website: https://www.ico.org.uk/make-a-complaint Last updated 20 June 2025